Website Privacy Notice

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Privacy Notice – Excel Health Institute

Last Updated: 12/10/2025

Excel Health Institute (“we,” “us,” or “our”) is committed to protecting your privacy. This Privacy Notice explains how we collect, use, disclose, and safeguard your information when you visit our website or use our online services. This Notice is designed to comply with U.S. privacy laws, including the Virginia Consumer Data Protection Act (VCDPA), FERPA, and HIPAA, where applicable.

1. Information We Collect

A. Personal Information You Provide

We may collect information you voluntarily provide, including:

• Name, address, email, phone number
• Date of birth and educational background
• Information submitted through:

1. Online application forms
2. Payment portal/tuition payments
3. Newsletter signup
4. Student login portal
5. Contact form
6. Online classes / LMS (Evolve, Edpuzzle, Canvas, Moodle, etc.)
7. Other website features (e.g., virtual labs, appointment scheduling, document uploads)

B. Health Information

If we collect health-related information (e.g., vaccination records, clinical placement data), it is treated as Protected Health Information (PHI) under HIPAA.

C. Educational Records

Student records collected through enrollment or coursework are protected under FERPA.

D. Automatically Collected Data

We may collect data automatically when you visit our site, including:

• IP address, browser, and device type
• Pages visited and time spent
• Cookies and analytics data

2. How We Use Your Information

Your information may be used to:

• Process applications and enrollment
• Manage student records and educational services
• Process tuition and payment transactions
• Provide access to online courses and student portals
• Send newsletters, updates, and announcements
• Improve website functionality and security
• Comply with legal and regulatory obligations

We do not sell your personal information.

3. How We Share Your Information

We may share information with:

• Service providers (website hosting, payment processors, email platforms, LMS providers)
• Educational partners or accreditation bodies
• Government agencies when required by law
• Healthcare-related entities when HIPAA applies (e.g., clinical placements)

All third parties are required to protect your information and only use it for the intended purpose.

4. HIPAA & FERPA Compliance

• HIPAA: Health information collected is treated as PHI and safeguarded according to HIPAA standards.
• FERPA: Educational records are protected under FERPA, and students may access, request corrections, or control disclosure of their records.

5. Cookies and Tracking Technologies

We use cookies and similar technologies to enhance website functionality, analyze traffic, and personalize user experience.

You may disable cookies via your browser, but some features may not function properly.

6. Data Security

We implement administrative, technical, and physical safeguards to protect your information.

No online system is 100% secure; however, we use encryption and other measures to reduce risk.

7. Your Privacy Rights (Virginia VCDPA)

Virginia residents may have the right to:

• Access personal information
• Correct or update inaccurate data
• Request deletion of certain personal information
• Receive a portable copy of their data
• Opt out of targeted advertising

Requests can be made via info@excelhealthinstitute.com

, and we will respond in accordance with applicable law.

8. Children’s Privacy

Our website is not intended for children under 13, and we do not knowingly collect information from children without parental consent.

9. Third-Party Links

Our website may contain links to external websites. We are not responsible for the privacy practices or content of those sites.

10. Updates to This Privacy Notice

We may update this Privacy Notice periodically. Changes will be posted on this page with a new “Last Updated” date.

11. Contact Us

For questions, requests, or privacy concerns, contact:

Excel Health Institute

8647 Mathis Avenue, Ste 202

Manassas, VA 20110

Email: info@excelhealthinstitute.com

Phone: 571-222-6600